Two days of data entry
Per deal, before you can form any view at all. Time spent transcribing is time not spent judging whether the deal is good.
Document Data Extraction for Real Estate Underwriting
Upload the rent roll, the T-12 and the offering memorandum. Minutes later you have every figure out of them — each one showing the page it came from, so you can check any number without opening the file.
The Stakes
Every Deal You're Screening, Someone Else Is Screening Too
The broker sent that package to a list. Whoever comes back first with a credible number gets the conversation — and the deals worth having are gone before the slow bidder has finished typing the rent roll into a spreadsheet.
So you screen two, not ten
Every deal that costs two days is four you never opened. The best one this quarter may be sitting in the pile you did not get to.
And you still can't prove it
Weeks later a lender asks where a figure came from, and in a sheet of hand-typed numbers the honest answer is that you would have to go and look.
In Minutes
Upload the Stack, Get the Numbers Back
The reading is the part that does not need you. Cygni does it while you are still going through the offering memorandum, and hands you something you can check rather than something to take on faith.
Send the whole stack
Rent roll in Excel, T-12 as a scan, the offering memorandum, the P&L, the disclosures. No sorting, no renaming, no template to fill in first.
Numbers come back, not a summary
Units, in-place rents, lease dates, income and expense lines — as data you can work with. All 272 units of a 272-unit roll, because Excel is read as a spreadsheet rather than as a picture of one.
Check the handful that matter
Each figure shows the page or cell behind it, so a spot-check is a click. Where the OM and the rent roll disagree, you are shown both and asked which to trust.
The Difference
Click Any Number, See Where It Came From
Fast is only worth having if you can stand behind it. Every figure keeps a link back to its source — the page of the PDF, the exact cell of the spreadsheet — so checking one takes a click, today or three weeks from now in front of a lender.
Pick a figure
Spreadsheet RentRoll_Mar2026.xlsx Sheet1 · H274 Cell verified
| F | G | H | |
|---|---|---|---|
| 270 | 270 | 2BR / 2BA | $1,240 |
| 271 | 271 | 1BR / 1BA | $1,015 |
| 272 | 272 | 2BR / 2BA | $1,240 |
| 273 | Total | $3,412,800 |
All 272 units added up, then checked against the total the sheet itself prints.
PDF T12_Operating_Statement.pdf page 4 · line 22 Cited
Gross potential rent3,412,800
Loss to lease(112,940)
Vacancy & credit loss(238,896)
Concessions(41,060)
Read from the page it appears on, so you can go straight there and check it.
PDF T12_Operating_Statement.pdf page 4 · line 18 Totals agree
Vacancy & credit loss(238,896)
Other income41,060
Effective gross income3,173,904
Operating expenses(1,428,257)
The statement's own subtotal, checked against the lines above it — and it agrees.
Calculated Calculated no source page Derived
Effective gross income − Operating expenses
Effective gross income $3,173,904 T12 · p.4
Operating expenses ($1,428,257) T12 · p.6
No document states this one. It was worked out, and it shows you from what.
Coverage
The Documents a Commercial Deal Arrives In
Rent rolls
Unit type, square footage, in-place rent, lease dates, occupancy.
T-12s and operating statements
Income and expense lines as reported, including the ones that get skipped by hand.
P&Ls
Operating costs kept apart from capital items, so a roof never gets trended like insurance.
Offering memorandums
Property profile, unit mix, and the broker's pro forma — beside your numbers, never mixed into them.
Seller disclosures
Read alongside the financials, so a disclosed condition sits next to the line it will hit.
The Payoff
Decide While the Deal Is Still Warm
The figures you approved flow straight into the proforma across your hold, the returns each investor sees, and the scenarios you stress it against — so a first look and a full underwriting are the same piece of work, not two.
You get to a yes or a no the same day, on numbers you can walk anyone through. Screening stops being the bottleneck, and the deals you pass on are ones you actually looked at.
FAQ
Questions About Document Data Extraction
How long does it take to extract a deal's documents?
Minutes. Upload the rent roll, T-12 and offering memorandum together and the figures come back with the page behind each one, ready to review — which is the difference between screening one deal a week and screening five.
What file formats can Cygni read?
PDF, scans and photos, XLS and XLSX. Excel is read from the spreadsheet itself rather than an image of it, which is why long rent rolls come back complete instead of stopping partway through.
How accurate is the extraction?
Accuracy claims are hard for a buyer to check, so Cygni is built to be verified rather than trusted. Every figure shows the page or cell behind it, totals are checked against the ones the document prints, and nothing is used until you approve it. If something is wrong, you see it in seconds — on the page it came from.
What if I disagree with a number?
Change it. Your correction stands, and everything downstream is built on what you approved. Where two documents state the same thing differently, you pick the source rather than the software picking for you.
Time It Against a Deal You've Already Done
Upload the documents from a property you underwrote by hand, and see how long it takes and whether the numbers match.